Fees and agreements
Fees are where most Maktabs lose the most time, and it is rarely because the arithmetic is hard. It is because the record lives in three places — a spreadsheet, a notebook, and somebody's memory of what was agreed with a family in September.
An agreement is that conversation, written down: what is owed for the year, over how many instalments, and when. Part payments are recorded as they arrive, so an account is never a binary paid-or-not. A leader can open any family at any point in the year and see what was agreed, what has come in, and what is left.
Families with several children get one balance rather than three separate demands, while each child keeps their own agreement behind the scenes — so the parent sees one number and the Maktab still knows what is owed for whom.
Cash matters here, because plenty of Maktabs still take it at the door. Cash, bank transfer and card all record the same way, produce the same receipt, and land on the same audit trail. Nothing assumes online payment. Where a Maktab does turn card payments on, the money goes to its own account rather than through us.
And when a term's fee letters are due, they print as one job with each family's real figures on them, rather than as a mail merge somebody assembles by hand.
What that gives you
Agreements and payment plans
Annual agreements, instalments, partial payments. Multi-child families rolled into one balance.
An agreement is the contract behind a child's fees for the year: what is owed, over how many instalments, and when. Multi-child families roll into one balance so a parent gets one number rather than three. Part payments are recorded as they come, so an account is never a binary paid-or-not. Because the agreement is a record rather than a spreadsheet formula, a leader can look at any family at any point in the year and see exactly what was agreed, what has been paid and what is left.
Payments and receipts
Cash, card or transfer: every payment recorded, receipted, and on the audit trail.
Every payment is recorded against the family it came from, whether it arrived as cash at the door, a bank transfer, or a card payment through the app. Each one produces a receipt the parent can see. Nothing is edited quietly: corrections are recorded as corrections, and the audit trail keeps who did it and when. The result is that the question every treasurer dreads — where did this £40 go — has an answer that takes seconds.
Fees, in plain English
One family balance, what each thing costs, and a receipt for every payment. No envelopes.
One balance for the whole family, what each item is for, and a receipt for every payment. If several children are enrolled, it is one number rather than three separate demands. Where the Maktab has turned card payments on, you can pay from the same screen.
Fee letters and certificates
A term's fee letters, or a class's certificates, printed in one go.
A term's fee letters for every family, or a class's certificates, produced as one print job. They carry your Maktab's name and the family's actual figures rather than being a template somebody fills in by hand. It turns an afternoon of mail-merge into a few minutes.
Programmes, one year at a time
A queue of parents asking to join, one click to enrol, and days, dates and fees on one form: per term, per month, or a price on every term.
A programme is a course that runs for a defined stretch — a term, a year, a summer intensive. You set the days, the dates and the price on one form, and it can be priced per term, per month, or with a set amount on every term. Parents apply from their own portal, you see the queue, and enrolling is one click that puts the child in the right class with the right agreement. The waiting list is part of the same screen rather than a separate spreadsheet.
Summer schools and events
A public signup page that builds itself as you fill in the form, kept apart from your student records.
For things that are not your normal timetable: a summer school, an Eid programme, a fundraising evening. You fill in a form and it builds a public signup page as you go, with its own link to share. Crucially, registrations are kept apart from your student records, so running a community event does not enrol half the town into your Maktab. If somebody who signs up turns out to be a family you want, you move them across deliberately.
Set up in a day. Built to last.
Where should we point you?
A few taps and you’re watching the exact screens that matter to you - leader, teacher or parent. Prefer a human? The quick links under the card go straight to us.
Already with a Maktab on the platform? .